Office Administrator

Full-Time

E.C. Pace Company, Inc. is an established civil construction contractor in Roanoke, Virginia. We are currently seeking qualified candidates for the Construction Office Administrator position. This position offers an opportunity for a driven and self-motivated professional to join a growing organization and support a wide range of Accounting, HR & Project related functions. The ideal candidate will help enhance our culture of strong performance, professionalism, and employee engagement. The functions for this support role may be tailored and expanded based on the candidate’s strengths and background.  This is a full-time onsite position, Monday – Friday.

 Some of the specific responsibilities include but are not limited to the following:        

• As the first point of contact for our office, you will create a professional, welcoming environment for visitors, vendors and staff as they enter the office while efficiently managing and directing incoming calls.
•  Match vendor invoices with supporting tickets, purchase orders and other required documentation to ensure accuracy.
•  Enter and process accounts payable invoices in a timely and accurate manner. Coordinate weekly check runs and file and maintain vendor invoices and accounts payable records in both electronic and paper filing systems.
•  Review vendor statements and research discrepancies to ensure accounts remain current.
•  Assist with monthly bank account reconciliations and prepare basic journal entries to support the preparation of financial statements and job cost reports.
• Maintain fixed asset records by tracking equipment purchases, transfers and disposals. Prepare and file annual personal property tax returns and related supporting documentation.
•  Organize and manage project related records including safety logs and equipment tracking. Collect and file daily project updates and maintain timesheets from various projects.  You will communicate with project managers and field personnel to obtain missing or incomplete documentation.
•  Manage out-of-town travel arrangements, including hotel bookings, expense tracking and per diem processing for employees.
•  Prepare, organize and maintain project files, contracts and other project specific documentation, ensuring all requirements are being met. This will include contract review, certificates of insurance, permit applications and tracking, business license applications and other compliance documents.
•  Assist with recruiting activities and new hire onboarding, including preparing paperwork and coordinating pre-employment requirements.
•  Support employee benefit administration for new hires and annual open enrollment period.
•  Order and maintain employee Personal Protective Equipment, uniforms and other company apparel. Assist with employee recognition programs and organizing company events.

Benefits

• Paid time Off
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Flexible Spending Account
• Employer paid STD

Schedule

• This is a full-time onsite position, Monday – Friday.

Requirements

• Bachelor’s degree from an accredited four-year college or university, or an equivalent combination of education and experience.  Experience in the construction industry is preferred.
• Strong communication skills with the ability to interact effectively at all levels of the organization.  Bilingual skills are preferred to help serve our diverse employee population.
• Advanced proficiency in Microsoft Office Suite.
• Proven experience with handling sensitive and confidential information.
• Ability to work independently while collaborating effectively with a team.